Light Hall School provide letting opportunities across the school including Tennis Courts, Sports Halls, Classrooms, Gymnasium, IT rooms, Conference Suites and Meeting Rooms.
Metropolitan Borough of Solihull - Education and Children's Services Directorate Procedure and Conditions for the Hiring of School Premises and Grounds out of School Hours.
(1) General principles
(2) Use of Playing Fields Playing fields may also be made available for general use out of school hours at the discretion of the head teacher providing he or she is satisfied that the fields are in a fit state for such use. (3) Prevention of Damage No stiletto heels, studded shoes, or other types of footwear likely to cause damage to floors should be worn. The hirer shall be responsible for making good any damage done to the school premises, furniture, equipment or material. (4) Withdrawal of Facilities The object of the provisions of this scheme is to ensure the full use of school premises consistent with their use as education premises, but it must be emphasised, particularly where premises are let on a regular basis, that any breach of these conditions will lead to the immediate withdrawal of the facilities granted. (5) Hire of Sports Halls 2. APPLICATIONS PROCEDURE, CONDITIONS OF BOOKING ETC. Any application for the hire of rooms in schools must be made on the official form (Form L.1) and is subject to the following Conditions of Booking
Application for the hire of rooms in schools must be made in writing to the Head Teacher of the school concerned, at least 14 days before the proposed use. (2) Confirmation of Booking School premises will not be regarded as booked until the completed application form has been submitted and formally confirmed with the hirer with details of the hiring charges and any other fees. The Council's/school’s decision on the charges for each hiring shall be final. (3) Payment of charges The charges levied must be paid seven days in advance of the letting and for lettings of a regular nature termly in advance. (4) Cancellation The Head Teacher must receive, in writing, notification of any cancellation, at least seven clear days before the date booked. No refund is due to the hirer if cancelled in a lesser period. One month’s notice is required to terminate arrangements made for the regular hire of school premises, but any abuse on the part of the hirer will lead to immediate cancellation of the letting. (5) Hirings not transferable The hirer is not allowed to transfer the hiring to any other person or organisation. (6) Period of Hiring Form L1 may be used to make application either for a single hiring or for a series of hirings over a period. If a series of hirings is required, the application form must cover one school term only, and must state the exact date of commencement and termination, a fresh application must be made for any hirings in subsequent terms. (7) Consultation with Head Teacher Detailed arrangements for the use of the premises shall be made by the hirer with the Head Teacher or the Head Teacher’s representative, including, when necessary, arrangements for the erection and/or dismantling of staging. (8) Caretaking The school caretaking staff are forbidden to allow the use of any other parts of the school building other than those specified an application form. No payment shall be is to be made directly to caretaking staff. 3. CONDITIONS FOR USE OF SCHOOL PREMISES The following conditions for the use of school premises by any hirer shall apply. -
teachers rooms, laboratories, libraries, kitchens and domestic sciences, handicrafts. Where special permission is given for the use of the school kitchen, a member of the school meals staff must be in attendance for the whole of letting. In the event of schools meals staff not being available, a suitably trained person must be in attendance.
(iii) no intoxicants shall be sold, supplied, or consumed on the premises of any school, except at special functions for which he Head Teacher or Governors have granted special dispensation, and at these functions the Hirer must ensure that persons under 18 years of age must not be sold or supplied with or consume any intoxicants. It is the Hirer’s responsibility to obtain any necessary licences and consents. (iv) smoking is not permitted in a school building. (vi) meetings/functions shall close not later than 10:00pm unless a later closing time has been authorised, in which case increased charges may be payable. (vii) the hirer shall reimburse the Council or such a person as the Council shall direct in respect of any damage to property sustained in the course of hiring.
(a)the requirements to the Inland Revenue Department with respect to entertainment tax have been made.
no animals shall be brought on to any part of the school premises, without the express permission of the Director for People or the Head Teacher or the Governors. INSURANCE The hirer shall indemnify the Council for any loss, damage or expense arising from the hiring, unless such loss/damage or expense arises from any personal injury caused by the negligent action or inaction on the part of the Council, their servants or agents. The hirer will have in force liability insurance which provides indemnity to those persons or groups using the school premises. The hirer will be required to sign that they have this cover in place at the time of booking and must produce such evidence of cover as the council may reasonably require. SAFEGUARDING Under the Independent Safeguarding Authority Vetting and Barring Scheme, any hirer of school premises, where direct contact with children or vulnerable groups occurs, must be the holder of a current (not more than 3 years old) enhanced CRB check. To undertake a regulated activity, as defined, which includes self-employed people working in a regulated activity e.g. sports coaches, an individual must be registered with the Independent Safeguarding Authority. A barred individual must not undertake regulated activity. A hirer may be required to prove CRB clearance and ISA registration
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Tel: 0121 744 3835
Light Hall School 2010.
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